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Mendoza County Public Purchases Portal

Mendoza County Public Purchases Portal, developed with GXportal 4.2, has been integrated to other government applications and uses Web Services, GeneXus 9.0 and Patterns.

The Purchases and Supplies Board of Mendoza County Government Ministry of Finance (Argentina) is in charge of the hiring procedures and the management of large purchases for all County public bodies. It is also responsible for Mendoza County Suppliers Registry.

Among other objectives, the Board of Purchases and Supplies aims at achieving higher transparency in the management of public hiring, centralizing information on public sector demand and increase goods and services offer by encouraging potential suppliers to submit quotes while modernizing purchase management through the application of TIC.

Looking for a solution
The Purchases and Supplies Board required to improve information access and to extend broadcasting and publication channels for public contracts. Additionally, it aimed at centralizing information on public sector demand while decentralizing publication operative management. It also intended to facilitate proceedings for incorporating new suppliers by generating a single base for public queries.

These requirements had the objective of increasing goods and services offer by encouraging potential suppliers to submit quotes in a simple and effective manner. The Board had then a static portal that provided information on calls for bids, where potential suppliers could download a form containing the requirements to register as suppliers.

Solution found
The solution was to develop a Purchases and Supplies Portal with GXportal in the Internet, which integrates GeneXus systems using Web Services. The project was completed with the support of ACP IngenierĂ­a en Sistemas SRL.

The integration of the portal to other existing applications in the Government of Mendoza, such as the file tracking system and the system of queries on payments to suppliers (both developed with GeneXus) was solved with GXportal using Web Services.

Additionally, the portal is integrated to SIDICO, the information and management System of the County developed with GeneXus (with 500 tables and over 6,000 GeneXus objects), which has been operating for over 10 years and was implemented with GeneXus Generator Cobol/400.

All security control components for users of the different knowledge bases were solved using Web Services and GXportal.

The Purchases Portal is divided in three channels: public channel, purchasers channel and suppliers channel. Each channel allows for the recording, publication and registration of potential suppliers, calls for bids and their results.

An information scheme with three different environments was designed for the implementation of this project, developing applications and features that allowed meeting the objectives proposed for each user profile. The public environment provides unrestricted access, general information on contracts, applicable regulations, and the directory of those bodies making up the system. Using a search engine developed with over 10 selection criteria it is possible to obtain details on all public contracts and download information such as conditions, official minutes, etc. The buyers' environment has restricted access limited to authorized users and allows working and applying actions such as creating, publishing, inviting, attaching files, etc. Finally, the suppliers' environment also has restricted access and customizes associated contracts information according to items the supplier is interested in, thus facilitating interaction and follow up.

Users security integration was achieved by joining AS/400 users with GXportal users.

Results
The development of this Purchases Portal resulted in the decentralization of contract publications management in over 200 government purchasing units, while allowing the submission of quotes to these units. Over 100 purchasing units are currently authorized to provide information on their contracts in the system, and the remaining units are in the training stage.

Suppliers data updating process and new suppliers incorporation to the suppliers register have already started through the online registration form. The system allows incorporating new suppliers and update data of around 5,000 suppliers.

This portal is used for the publication of contracts for annual amounts of approximately US$ 150 million.

http://www.compras.mendoza.gov.ar

http://www.acpsistemas.com.ar

 

 

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